2019 – 2020 New Student Organization Registration Schedule

5/1/19 – New Student Organization Registration Application Opens

• Incoming President will fill out New RSO Registration Application : https://bit.ly/2ZICV93
  • Before you begin the Registration Application, please prepare the following items in collaboration with your executive board members:
    • Review the handout “2019-2020 RSO Tiered Model” and select your preferred tier (Tier 1 or Tier 2) : http://si.gmu.edu/wp-content/uploads/2019/03/2019Tier-Model.pdf
      • Club Sports that fall under the Mason Recreation Department must select Tier 1*
      • Organizations that fall under Fraternity and Sorority Life must select Tier 2*
    • Draft your organization mission (max. 2-4 sentences)
    • Select your organization profile image and save it as an image (JPEG, JPG or PNG)
    • Gather the names, roles, G numbers and email addresses of your executive board members (Tier 1: 2 Officers, Tier 2: 4 Officers)*
    • Gather the names and email addresses of your eight founding members
    • Draft your constitution and gather a copy of your constitution (Word doc or pdf).
      • Constitution guide: https://si.gmu.edu/wp-content/uploads/2013/07/RSO-Constitution-Guide-updated.pdf
    • Complete the GPA Authorization Form (link: http://si.gmu.edu/wp-content/uploads/2019/03/GPA-Authorization-Form.pdf)

*Tier 2 and Tier 3 have been merged into a combined tier called Tier 2

July – ALL Online Trainings and Quizzes Open on Blackboard (Registered Presidents and Treasurers will be notified)

7/29/19 – Completed Online Training Batch #1* Sent to Fiscal and 25 Live Offices for Access

8/30/19 – Completed Online Training Batch #2* Sent to Fiscal and 25 Live Offices for Access

9/15/19 – New Student Organization Registration Application Closes at 11:59pm

9/22/19 – ALL Online Trainings and Quizzes Closes at 11:59pm

9/23/19 – Completed Online Training FINAL Batch* Sent to Fiscal and 25 Live Offices for Access

*3 Batches of President/Treasurer information are sent throughout the process in the hopes that access will be available depending on when you register. The earlier you successfully complete the training modules and quizzes, the sooner you will have access to those resources.

ONLINE TRAININGS & QUIZZES

Fiscal Online Training & Quiz (Blackboard):

• President and Treasurer MUST take both Fiscal Training and Quiz by deadline in order to access the SFB Funds for their Org.
  • For Registered Fall 2019 Orgs: Org has access to Full SFB Amount for F’19-S’20

25 Live Online Training & Quiz (Blackboard):

• President and Treasurer MUST take the 25Live Online Training and Quiz by deadline to access 25Live for their Org.

Mid-Year Organization Officer Switches

• Fiscal: The Organization keeps the same amount of SFB from their Academic Year Registration.
  • New President and/or Treasurer MUST complete training and 100% in Quiz to have access to the funds.
• 25 Live: Student President and/or Treasurer MUST complete training and 100% in Quiz to have access to 25Live.

Last Updated 6/3/19

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Organizations at George Mason University!

Login with your Patriot Pass and Net ID at getconnected.gmu.edu/organizations to search for available organizations and contact information!

If you have any questions, email rso@gmu.edu!

Students enjoy Bienvenida Latina opening for the Hispanic Heritage Month Annual Kick-Off Party. Photo by Evan Cantwell/Creative Services/George Mason University

Head over to getconnected.gmu.edu/events for a larger calendar!

Welcome2Mason 2019 (welcome.gmu.edu)
August 25th through September 21st, 2019
Organizations are invited to be a part of Welcome2Mason 2019!! Organizations can be involved in the following ways:

• Submit an event to be listed on the website as a part of the festivities! Reminder that organizations need to have obtained their own funding and requested their own space. Submit your event here: https://welcome2mason.gmu.edu/submit/
• Volunteer for to help with first-year move-in: https://welcome2mason.gmu.edu/housing-move-in-crew/
• Volunteer to help with Ask me booths and events throughout Welcome2Mason: https://welcome2mason.gmu.edu/volunteer/

GetConnected Fair 2018 Information (a part of Welcome2Mason- welcome.gmu.edu)
September 5th, 2018, 11:00am-2:00pm (Raindate, September 12th) – Wilkins Plaza, East Plaza, Southside Plaza
GetConnected Fair is the largest involvement fair on the Fairfax campus that includes registered student organizations, campus partners, and a variety of on-campus departments! This provides the opportunity for your organization to engage with incoming and returning students. Registration is now available and all PSOs and RSOs can register at this link

9/11 Day of Service (a part of Welcome2Mason- welcome.gmu.edu)
Monday September 10th and Tuesday, September 11th – various locations
Organizations are invited to be apart of the academic year’s first service opportunity!! There are a variety of ways to be involved whether attending the Evening of Reflection (JC Bistro 5:00pm 9/10), coordinating and submitting a service project for Tuesday, September 11th, serving as a project lead, or getting your organization to participate in a project . Being a part the 9/11 Day of Service will give your organization an opportunity to be together and reflect during the first service opportunity of the year! For more information visit the website: https://911day.gmu.edu/
For questions: email welcome@gmu.edu

Fall Premiere: YardFest 2018
TBD – SUB I Quad
The Office of Admissions has invited over 3000 prospective students to a George Mason admission’s open house event! Your registered student organization will have the chance to interact with these guest through an outdoor tabling event on the SUB I Quad. Email questions to Event Coordinator in the Office of Admissions, Michael Latimer (mlatime2@gmu.edu)

RSO Winter Fair 2019
Early Spring Semester – Dewberry Hall
The RSO Winter Fair allows registered student organizations to engage with the George Mason community through an indoor tabling event. This is the best chance to impress the new incoming and transfer students as they embark on their journey at our university! More information regarding this event coming soon.

iWeek 2019 (iweek.gmu.edu)
Friday, April 5th through Sunday, April 14th
Organizations are invited to be a part of iWeek 2019!! Organizations can be involved in the following ways:

• Organizations can request a space that has been previously booked iWeek committee to contribute to the International Week calendar: https://iweek.gmu.edu/culture-nights/.
• Organizations can participate in the annual dance competition on Thursday, April 11th, 2019! Any and all size teams are welcome! https://iweek.gmu.edu/dance-competition/
• Carry a flag in the annual parade: https://iweek.gmu.edu/opening/

YardFest Spring 2019
TBD – SUB I Quad
The Office of Admissions has invited over 3000 prospective students to George Mason’s second largest open house event! Your registered student organization will have the chance to interact with these guest through an outdoor tabling event on the SUB I Quad. Email questions to Event Coordinator in the Office of Admissions, Michael Latimer (mlatime2@gmu.edu)

Distinguished Quill Awards
Monday, May 6th at 4:30pm – Center for the Arts
The Distinguished Quill Awards is an opportunity for members of the Mason community to recognize our hard working student leaders, organizations, and their advisors. This award ceremony honors the nominated students and recognizes their achievements from the academic year. Awards are available to individual registered student organizations, individual student leaders, advisors, and many other categories. To learn more about the Distinguished Quill Awards, go to si.gmu.edu/distinguished-quill-awards/

Bench Painting
May 7, 2019 (Raindate, May 8th) – SUB I Quad
Bench Painting is both a tradition and a way of honoring outstanding organizations here at George Mason University. Each year, Student Involvement allocates the benches that are in the SUB I Quad to the organizations that apply for this opportunity. Applications are reviewed based on the registered student organization’s impact on the surrounding community and the timeliness of the submission. Applications will be available in late spring 2019. To learn more about Bench Painting, go to si.gmu.edu/bench-painting/

To reserve an on-campus space, please use 25live.gmu.edu.
All spaces on campus can be reserved by your president or treasurer.

Friday night homecoming pep-rally in the Johnson Center.

To access general information on operation for Registered Student Organizations, check out the RSO Handbook below!

RSO Handbook Spring 2017

Students paint the club and organization spirit benches. Photo by Evan Cantwell/Creative Services/George Mason University

• Complete Phase 2: RSO Lead Team Review of Application

• Complete Phase 3: Online Trainings and Quizzes

• Complete Phase 4: RSO Lead Team Review of Trainings and Quizzes

• Complete Phase 2: RSO Lead Team Review of Application (Tentatively Finished Mid-June)

  • Application Review by RSO Lead Team involves
    • Application Details
  • • Constitution Review (If constitution has been changed in the last 12 months).
    • GPAs of Tier Assigned Executive Board Members
      • *Please remember that all tier assigned executive board members in the organization must have a 2.0 GPA or higher. If they do not, they will be asked to step down from their position (They must have replacement information sent to RSO Lead Team).
      • Wet signatures on the GPA Authorization Form must be complete and uploaded to Dynamic Form Re-registration application.
      • Grades cannot be checked until Spring grades are entered into the system (Early June).
  • Once the Application is approved, CONGRATULATIONS. You are an official Registered Student Organization! Email will be sent to you from forms@gmu.edu (do not reply to this email address).
    • Make decisions on whether your group will move forward to Phase 3, to complete the Online Blackboard Trainings and Quizzes to have access to Funds or space reservations

• Complete Phase 3: Online Trainings and Quizzes

• Complete Phase 4: RSO Lead Team Review of Quizzes

• Complete Phase 3: Online Trainings and Quizzes

  • The online training modules and quizzes are housed on Blackboard (Active tentatively on 6/3/19) and must be completed by the RSOs President and Treasurer for Access. An e-mail will be sent to the President and Treasurer when they have been added to the Blackboard Trainings and Quizzes.
    • RSO Need to Know (Required Online Training for RSO President and Treasurer, no quiz)
    • Fiscal Management (Funding & Spending)
      • Required for both President and Treasurer if your Organization will be seeking SFB funds
        • If one does not complete(100%) the training and/or quiz, $0 SFB will be available
      • Access to Self Generated Revenue for your organization is awarded after completion (100%)
    • 25Live(Tier 1) module and quiz
      • Required if your Tier 1 Organization will be reserving spaces on campus
      • 2019 – 2020 Updated RSO Tier Guide
    • 25Live(Tier 2) module and quiz
      • Required if your Tier 2 Organization will be reserving spaces on campus
      • 2019 – 2020 Updated RSO Tier Guide
    • Where is Tier 3??
      • Tier 2 and 3 have been combined: please check out the 2019 – 2020 Updated RSO Tier Guide

Your organization is responsible for all of the information that was in the online trainings for the entire academic year. A failure to follow protocols and procedures could mean consequences for the organization and for the individual officers.

Complete Phase 4: RSO Lead Team Review of Quizzes

• Complete Phase 4: RSO Lead Team Review of Quizzes

  • The deadline to complete (100%) the training modules and associated quizzes is (tentatively) 9/22/19. The earlier you complete the trainings and quizzes, the earlier you will receive access:
    • 7/29/19 -Completed Online Training Batch #1 Sent to Fiscal and 25 Live Offices for Access
    • 8/30/19 -Completed Online Training Batch #2 Sent to Fiscal and 25 Live Offices for Access
    • 9/22/19 -ALL Online Training Closes at 11:59pm
    • 9/22/19 -Completed Online Training FINAL Batch Sent to Fiscal and 25 Live Offices for Access
  • Once the Trainings and Quizzes are complete and the batch is sent, the President and Treasurer will be e-mailed communications about their access:
    • 25 Live: University Events (Typically 1-2 weeks)
    • Fiscal Management: RSO Lead Team (Typically 2-4 weeks)

Blackboard Grades

• You need a green check mark (100 points) for each training module
• You need a perfect score (100%) for each quiz
• You receive a maximum of three (3) attempts for each quiz. If you fail all 3 attempts, you will need to email Ayleen Leonhardt, Assistant Director of Student Organizations (aleonhar@gmu.edu) BEFORE the deadline.
• You can check your grades in the section, “My Grades” (left menu)

FAQs

Q1: What happens if I fail to complete a training module or a quiz by the deadline?
If a training module or quiz is incomplete, the resources associated with those will not be available to the organization member.

Example 1:
President: Completes both Fiscal Management and 25 Live training modules and receives 100% in both quizzes.
Treasurer: Completes Fiscal Management training module and receives 100% on the quiz. Also reviews the 25 Live training module but did not receive a 100% before the deadline.
Treasurer will not be able to reserve spaces on campus.

Example 2:
Treasurer: Completes both Fiscal Management and 25 Live training modules and receives 100% on quizzes.
President: Does not find time to complete any training modules or take the quizzes.
President will not be able to reserve spaces and NO Student Funding Board funds will be assigned to the RSO. The treasurer will, however, be able to access the Self Generated Revenue funds or the organization.

Q2: I checked my grades and I got a blue circle instead of a green check mark. What should I do?

A blue circle means “in progress”. You still need to review some content. Please open the training module again and check the completion percentage in the top left corner. You need to review the unread content until the completion percentage reaches 100%. If the completion percentage is 100% and your grade still shows as “in progress”, you probably had some connection issues. If this happens, please take a screen shot showing your completion percentage of 100% (top left corner) and your name (top right corner) and submit it via the RSO Training Troubleshooting Form before Friday, February 8 (11:59 pm). A staff member will then manually adjust your grade to 100% complete.