Registered Student Organizations

SPRING 2019 REGISTRATION is CLOSED

If you missed the Registration Deadline for Spring 2019, don’t worry! Fall 2019 Registration will begin Mid-March!

If you have questions please email the RSO Lead Team (rso@gmu.edu).

SPRING 2019 REGISTRATION
January 9, 2019 (2:00pm EST) – February 1, 2019 (11:45pm EST)

1. Register on Get Connected (getconnected.gmu.edu)

   • The President of the prospective organization must use their Patriot Pass and Net ID to access the application

   • The timestamp of submission must be before the deadline of February 1^st (11:45pm EST)

   • SPRING 2019 RSO REGISTRATION GUIDE

2. You will be emailed instructions for the online Blackboard trainings as we review your application in GetConnected

   • Trainings and quizzes will be available for approved RSOs between January 16, 2019 (8:00am EST) –  February 8, 2019 (11:45 pm EST)

   •  Only those Presidents and/or Treasurers who complete the online Blackboard Training Modules and Blackboard Quizzes (100%) will be awarded access to Student Funding Board (SFB) funds, Student Generated Revenue (SGR) and/or 25Live Room Reservations.

1

Organizations at George Mason University!

Login with your Patriot Pass and Net ID at getconnected.gmu.edu/organizations to search for available organizations and contact information!

If you have any questions, email rso@gmu.edu!

Students enjoy Bienvenida Latina opening for the Hispanic Heritage Month Annual Kick-Off Party. Photo by Evan Cantwell/Creative Services/George Mason University

Head over to getconnected.gmu.edu/events for a larger calendar!

Welcome2Mason 2019 (welcome.gmu.edu)
August 25th through September 21st, 2019
Organizations are invited to be a part of Welcome2Mason 2019!! Organizations can be involved in the following ways:

• Submit an event to be listed on the website as a part of the festivities! Reminder that organizations need to have obtained their own funding and requested their own space. Submit your event here: https://welcome2mason.gmu.edu/submit/
• Volunteer for to help with first-year move-in: https://welcome2mason.gmu.edu/housing-move-in-crew/
• Volunteer to help with Ask me booths and events throughout Welcome2Mason: https://welcome2mason.gmu.edu/volunteer/

GetConnected Fair 2018 Information (a part of Welcome2Mason- welcome.gmu.edu)
September 5th, 2018, 11:00am-2:00pm (Raindate, September 12th) – Wilkins Plaza, East Plaza, Southside Plaza
GetConnected Fair is the largest involvement fair on the Fairfax campus that includes registered student organizations, campus partners, and a variety of on-campus departments! This provides the opportunity for your organization to engage with incoming and returning students. Registration is now available and all PSOs and RSOs can register at this link

9/11 Day of Service (a part of Welcome2Mason- welcome.gmu.edu)
Monday September 10th and Tuesday, September 11th – various locations
Organizations are invited to be apart of the academic year’s first service opportunity!! There are a variety of ways to be involved whether attending the Evening of Reflection (JC Bistro 5:00pm 9/10), coordinating and submitting a service project for Tuesday, September 11th, serving as a project lead, or getting your organization to participate in a project . Being a part the 9/11 Day of Service will give your organization an opportunity to be together and reflect during the first service opportunity of the year! For more information visit the website: https://911day.gmu.edu/
For questions: email welcome@gmu.edu

Fall Premiere: YardFest 2018
TBD – SUB I Quad
The Office of Admissions has invited over 3000 prospective students to a George Mason admission’s open house event! Your registered student organization will have the chance to interact with these guest through an outdoor tabling event on the SUB I Quad. Email questions to Event Coordinator in the Office of Admissions, Michael Latimer (mlatime2@gmu.edu)

RSO Winter Fair 2019
Early Spring Semester – Dewberry Hall
The RSO Winter Fair allows registered student organizations to engage with the George Mason community through an indoor tabling event. This is the best chance to impress the new incoming and transfer students as they embark on their journey at our university! More information regarding this event coming soon.

iWeek 2019 (iweek.gmu.edu)
Friday, April 5th through Sunday, April 14th
Organizations are invited to be a part of iWeek 2019!! Organizations can be involved in the following ways:

• Organizations can request a space that has been previously booked iWeek committee to contribute to the International Week calendar: https://iweek.gmu.edu/culture-nights/.
• Organizations can participate in the annual dance competition on Thursday, April 11th, 2019! Any and all size teams are welcome! https://iweek.gmu.edu/dance-competition/
• Carry a flag in the annual parade: https://iweek.gmu.edu/opening/

YardFest Spring 2019
TBD – SUB I Quad
The Office of Admissions has invited over 3000 prospective students to George Mason’s second largest open house event! Your registered student organization will have the chance to interact with these guest through an outdoor tabling event on the SUB I Quad. Email questions to Event Coordinator in the Office of Admissions, Michael Latimer (mlatime2@gmu.edu)

Distinguished Quill Awards
TBD – Center for the Arts
The Distinguished Quill Awards is an opportunity for members of the Mason community to recognize our hard working student leaders, organizations, and their advisors. This award ceremony honors the nominated students and recognizes their achievements from the academic year. Awards are available to individual registered student organizations, individual student leaders, advisors, and many other categories. To learn more about the Distinguished Quill Awards, go to si.gmu.edu/distinguished-quill-awards/

Bench Painting
May 7, 2019 (Raindate, May 8th) – SUB I Quad
Bench Painting is both a tradition and a way of honoring outstanding organizations here at George Mason University. Each year, Student Involvement allocates the benches that are in the SUB I Quad to the organizations that apply for this opportunity. Applications are reviewed based on the registered student organization’s impact on the surrounding community and the timeliness of the submission. Applications will be available in late spring 2019. To learn more about Bench Painting, go to si.gmu.edu/bench-painting/

To reserve an on-campus space, please use 25live.gmu.edu.
All spaces on campus can be reserved by your president or treasurer.

Friday night homecoming pep-rally in the Johnson Center.

To access general information on operation for Registered Student Organizations, check out the RSO Handbook below!

RSO Handbook Spring 2017

Students paint the club and organization spirit benches. Photo by Evan Cantwell/Creative Services/George Mason University

*Please remember that all executive board members/leadership/Founding positions in the organization have a 2.0 GPA or higher. If a member does not hold a GPA at or above that level, they will be asked to step down from their position.

• Complete Phase 2: RSO Lead Team Review of Application

• Complete Phase 3: Online Trainings

• Complete Phase 4: RSO Lead Team Review of Quizzes

• Complete Phase 2: RSO Lead Team Review of Application

  • Application Review by RSO Lead Team involves
    • Application Details
• • • Constitution
    • GPAs of executive board members and Founding Members
      • *Please remember that all executive board members/leadership positions in the organization have a 2.0 GPA or higher. If a exec member does not hold a GPA at or above that level, they will be asked to step down from their position (They must have replacement information sent to RSO Lead Team by Wednesday, February 13 at 8am).
    • GetConnected Roster
  • All changes must occur before application is approved.
  • Once the Application is approved, CONGRATULATIONS. You will be an official Registered Student Organization!
    • Make decisions on whether your group will move forward to Phase 3, to complete the Online Trainings to have access to Funds or space reservations.

• Complete Phase 3: Online Trainings

• Complete Phase 4: RSO Lead Team Review of Quizzes

• Complete Phase 3: Online Trainings

  • The online training modules and quizzes are housed on Blackboard (Active on January 16, 2019) and must be completed by the RSOs President and Treasurer for Access. An e-mail will be sent to the President and Treasurer when they have been added to the Blackboard Training Module.
    • RSO Need to Know (Required Online Training for RSO President and Treasurer, no quiz)
    • Fiscal Management (Funding & Spending)
      • Required if your Organization will be seeking the use of funds (SFB and SGR)
    • 25Live(Tier 1)
      • Required if your Tier 1 Organization will be reserving spaces on campus
      • Tier 1 Details
    • 25Live(Tier 2)
      • Required if your Tier 2 Organization will be reserving spaces on campus
      • Tier 2 Details
    • 25Live(Tier 3)
      • Required if your Tier 3 Organization will be reserving spaces on campus
      • Tier 3 Details

Your organization is responsible for all of the information that was in the trainings for the entire academic year. A failure to follow protocols and procedures could mean consequences for the organization.

• Complete Phase 4: RSO Lead Team Review of Quizzes

• Complete Phase 4: RSO Lead Team Review of Quizzes

  • The deadline to complete the training modules and associated quizzes is February 8, 2019 (11:45 pm EST)
  • Once the Trainings and Quizzes are complete, the President and Treasurer will be sent communications about their access:
    • 25 Live: University Events (Typically 1-2 weeks)
    • Fiscal Management: RSO Lead Team (Typically 2-4 weeks)

Blackboard Grades

• You need a green check mark (100 points) for each training module
• You need a perfect score (100%) for each quiz
• You receive a maximum of three (3) attempts for each quiz. If you fail all 3 attempts, you will need to email Ayleen Leonhardt, Assistant Director of Student Organizations (aleonhar@gmu.edu) BEFORE February 8, 2019 (11:45 pm EST)
• You can check your grades in the section, “My Grades” (left menu)

FAQs

Q1: What happens if I fail to complete a training module or a quiz by the deadline?
If a training module or quiz is incomplete, the resources associated with those will not be available to the organization member.

Example 1:
President: Completes both Fiscal Management and 25 Live training modules and receives 100% in both quizzes.
Treasurer: Completes Fiscal Management training module and receives 100% on the quiz. Also reviews the 25 Live training module but did not receive a 100% before the deadline. Treasurer will not be able to reserve spaces on campus.

Example 2:
Treasurer: Completes both Fiscal Management and 25 Live training modules and receives 100% on quizzes.
President: Does not find time to complete any training modules or take the quizzes. President will not be able to reserve spaces AND Student Funding Board funds will be decreased.

Q2: I checked my grades and I got a blue circle instead of a green check mark. What should I do?
A blue circle means “in progress”. You still need to review some content. Please open the training module again and check the completion percentage in the top left corner. You need to review the unread content until the completion percentage reaches 100%. If the completion percentage is 100% and your grade still shows as “in progress”, you probably had some connection issues. If this happens, please take a screen shot showing your completion percentage of 100% (top left corner) and your name (top right corner) and submit it via the RSO Training Troubleshooting Form before Friday, February 8 (11:59 pm). A staff member will then manually adjust your grade to 100% complete.