SFB FAQs

SFB Frequently Asked Questions (FAQs)

  1. My organization is a Registered Student Organization (RSO), is there money automatically in my account each year?
  2. I submitted an application, does that mean I automatically received those funds?
  3. What happens if I spend money without having funds allocated through SFB or Self-Generated Revenue?
  4. I submitted my application on September 12th and the deadline is September 20th, why hasn’t my application been reviewed yet?
  5. How do I change the date of my event?
  6. How do I let SFB know that an event has been canceled and SFB funds are no longer needed?
  7. What are the funding deadlines for this semester-Spring 2015?
  8. What happens over the holiday breaks with SFB requests (i.e. Thanksgiving, Spring Break)
  9. How far in advance can you apply for funding for an event?
  10. After I receive my allocation from SFB, how do I access the funds?
  11. How do you appeal an SFB decision?
  12. Do you have an example of a strong SFB application that was allocated funding?

1.  My organization is a Registered Student Organization (RSO), is there money automatically in my account each year?

  • NO! RSOs don’t have money automatically in their accounts each year.  RSOs who do collect dues, sponsor fundraisers, receive donations/sponsors, etc. should have funds available in their on campus account.  These funds are called self-generated revenus (SGR) and money is left at the end of one fiscal year it is rolled over to the following year and available for use.  These funds must be spent in compliance with the university and Commonwealth’s spending guidelines.

2.  I submitted an application, does that mean I automatically received those funds? 

  • NO. Groups that submit applications DO NOT automatically receive funds.  You must wait to spend money until you have received an official allocation email from the Student Funding Board (SFB) stating how much your organization has been awarded and how it can be spent.  Spending money prior to approval will not allow you to be reimbursed.

3.  What happens if I spend money without having funds allocated through SFB or Self-Generated Revenue?

  • Your organizations account will be put on hold and no business will be allowed to take place.  The hold will remain until the organization deposits funds into your on campus account to offset the negative balance.

4.  I submitted my application on September 12th and the deadline is September 25th, why hasn’t my application been reviewed yet? 

  •  Your application has not been reviewed because all applications submitted between deadlines are not reviewed until the following deadline.  This means they are all held until the meeting following the deadline.  If you need your application reviewed earlier it is up to you to apply with more than enough time so you don’t run into a time crunch.

5.  How do I change the date of my event? 

  •  Send an email to sfb@gmu.edu to let them know the date change so they can update their spreadsheets.  Also, make sure that you let the services you might have booked (i.e. Catering, Events Production, Police) know that you have changed your date.

6.  How do I let SFB know that an event has been canceled and SFB funds are no longer needed?

  •  Send an email to sfb@gmu.edu to let them know the event has been canceled so they can update their spreadsheets.  Also, make sure that you let the services you might have booked (i.e. Catering, Events Production, Police) know that you have canceled your event.  Also, be aware that some offices that you book services through have cancellation deadlines.  Make sure your organization pays attention to them so you do not receive a fine.

7.  What are the funding deadlines/applications due for the Fall 2015 semester?

  • September 11th (for all events post October 1st)
  • September 25th
  • October 9th
  • October 23rd
  • November 6th
  • November 13th (due to the Thanksgiving holiday break)
  • December 4th (deadline for events January 1st through February 29th)

Please note that SFB meets every Wednesday at 3:00pm.  This means that applications will be reviewed the following Wednesday after the deadline.  Allocations will be sent out by the Friday after applications reviewed. So looking at a full week turn around from the application deadline.

SFB applications are due by 5:00pm for the funding deadline they are applying for.  Note that all online applications are time stamped.  Failure to meet this time will result in your application NOT being reviewed.

8.  What happens over the holiday breaks with SFB requests (i.e. Thanksgiving, Spring Break)?

  •  All applications submitted over the holiday breaks are reviewed at the next deadline following the holiday.

9.  How far in advance can you apply for funding for an event? 

  •  We recommend that you apply for a deadline that is at least 2-4 weeks before your event date.  However, it would be most ideal for you to apply 4-6 weeks in advance.  The earlier you apply the better and the more time you have to properly plan your event.

10.  After I receive my allocation from SFB, how do I access the funds? 

  • Important: Just because you receive an allocation it does not mean that SFB will arrange for items to be paid. Depending on what you applied for to receive funds it will impact how you access these funds.   Please reference the Fiscal Management Handbook on how to spend the funds you have been allocated. You can do so HERE.

11.  How do you appeal an SFB decision?

  • You can send an email to sfb@gmu.edu and share your reason for appeal.  Also, please provide any additional documentation that will be helpful in aiding the boards decision (i.e. invoices, itemized receipts and online screenshots, etc.). For more information on appeals, please visit: SFB APPEALS. The deadline for SFB appeals is either that they must be received by the next funding deadline or within two weeks from when your allocation was sent, which ever comes first.

12. Do you have an example of a strong SFB application that was allocated funding? 

  • Yes! Below you will find an example of a strong SFB application. This model should be used as an example of what a COMPLETE application looks like, as well as what the board is looking for in the application attachments:
  • Attachments are required as part of the application and these are strong examples of what should be attached. Other ideas might be invoices from vendors, event flyers, etc. A clear breakdown is needed to receive full funding.